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- Tips For Writing An Email Job Application
- Key Things To Include In An Email Job Application Letter
- Simple Steps To Sending An Email Job Application
Writing an Email Job Application can be super easy if you know how to strategize properly and pay attention to details. It is not just the regular mode of writing but requires conscious efforts. Remember that you have to impress the recipient of the mail to get that much-anticipated job.
Tips For Writing An Email Job Application
Use A Professional Email Address
Your email address has to carry your name and surname. Avoid email addresses with ambiguous or suggestive names. It could be a turn-off and could limit your chances of impressing your recipient.
Be clear and concise. Avoid too many complicated words and be as simple and straight to the point as possible. Long and overbearing mails are stressful to read and comprehend. Communicate the purpose of the mail as clearly as possible. Do not use words that can have too many meanings attached to them.
Make sure your words are connected. Avoid using words or thoughts that do not connect. There should be a perfect flow in communication when your mail is being written. Incoherent words could leave your recipient very confused. Let your thoughts be connected and then put them to writing accordingly.
For your email to be complete, you would have to leave a “call to action” for your recipient. Don’t leave your mail dangling. Round it off with a call to action sentence like “Kindly reach out to me as I would love to discuss my qualifications with you.” Or “kindly reach out to me for further details.” This tells the employer that you are very ready to take up the role.
Write A Clear Email Subject Line
The subject of the mail is the most important part of the mail because it is the first message you pass across to your recipient. A perfectly written subject line would catch the recipient’s attention. Avoid using one-word subject lines like “application” or “job”. Use a well constructed and concise sentence for your email subject. Better still, use the job role as the subject of the mail as a lot of hiring managers always advise.
Formal Greetings Only
Avoid long and informal greetings. It is absolutely unnecessary and time-consuming. Remember it is formal writing. The appropriate opening greeting for an official mail is ” Dear XYZ” or if you do not know the name of your prospective employer, you could use “Dear Hiring Manager”. Closing greetings should be ” Regards” or “Warm Regards”. Avoid using greetings that sound very informal.
Add Relevant Attachments
For a job application email, (except specifically asked otherwise) the necessary and only attachment in your mail is one that contains your Cover Letter and Résumé. Any other one should be strictly based on the recipient’s direct request. If you weren’t asked for additional attachments then it is clearly not necessary.
Key Things To Include In An Email Job Application Letter
1. The Reason Why You Are Writing
Writing a job application email without a statement of purpose is like going to shop for groceries without holding money. It is important that you let the hiring manager know about your purpose in writing the mail. Make it short and simple: “I am writing to indicate my interest in the role of a….”
2. Your Full Name And Contact Information.
This would definitely come as a header in your cover letter and résumé. Your full name should come at the end of the mail right after the formal greeting. However, putting your contact information in the mail is not compulsory because it would be a repetition of what is in your résumé.
3. State The Qualifications You Are Applying For And Why You Are The Best Fit For It
When writing this part, you have to make deliberate efforts to convince and impress the recipient. Asides from your credentials, the determinant that your application process would move to the next phase are if you would give the hiring manager ardent reasons why he should employ you for the role.
4. Your Résumé
Your résumé should be properly written and organized. A tacky résumé would most likely not pass the first phase of the application process. Put your résumé in order and edit it appropriately to suit the job you are applying for. Do not use a résumé more than once. The job specifics of the role you are applying for should reflect on your résumé.
5. Your Cover Letter
In an Email Job Application; having a cover letter is an edge. This is where you project your achievements and experience to the recipient. Talk briefly about your current and past projects and strategies you adopted in handling them. Be detailed but be concise. Do not beat around the bush but prove it to the recipient in about 500 words that you know your onions!
6. Additional Information Asked By The Hiring Manager.
Some applications require extra documents or additional information like your birth certificate or a means of identification for verification purposes. When your hiring manager asks for these other documents that help him know you better, do well to have it handy.
Simple Steps To Sending An Email Job Application
Get Your Documents Together
Getting all the necessary documents together before sending an email job application is of utmost importance. Make sure to have them in one piece so that you do not send the wrong document because it looks similar to the required one. A lot of applicants make this mistake. The first step is to ensure that no important document is flying around. Having them together makes it very easy to send.
Compose Your Application Email
Choose your words carefully and make your email short and simple. The body of the email should contain a brief account of your purpose for sending the mail and why you are a good fit for the job. Avoid unnecessary details that do not constitute any relevance to your application. Do not replicate what is already in your CV in the body of the mail. Come up with something creative yet simple.
Include Your Attachments
In an Email Job application, attachments are necessary to convince your recruiter that you have got the certifications for the role. Remember that you would want to send the right documents for your recipient’s perusal. So include an attachment that contains your résumé and cover letter and any other additional document that is being specified by the hiring manager. Also always send your attachments in a PDF format.
Proofread, edit and submit.
Always check for errors. If possible have more than one draft, then you proofread over and over before submitting. This would make you identify hidden errors in the body of the mail.
Be intentional about sending mails for a job application. Write with purpose and pay attention to details. It could land you your dream job in no time!